Annual General Meeting

Annual General Meeting 2024

12:30pm, Saturday 13th April 2024, Stripe Auditorium, University of Winchester

and online via Zoom

The HBA Annual General Meeting will be held in the Stripe Auditorium at the University of Winchester, and online via Zoom, starting at 12:30pm on Saturday 13th April 2024. Attendance at the meeting is open to representatives of all Full Member stations, and to Associate Members, without charge.

Agenda

1. To adopt the Minutes of the AGM held on 25th March 2023 as a true and accurate record of the meeting.
2. To receive the Trustees' Annual Report and Accounts for the year to 31st August 2023.
3. Elections to the Trustee Board:
   
   1. To elect Robert Craw of The Hospital Broadcasting Service (Glasgow)
   2. To elect Roy Dickel of Radio Wishing Well
   3. To elect Ian Pinnell of Radio Cherwell
   4. To elect Lee Thomas of Torbay Hospital Radio

(As there are the same number of nominees as there are vacancies, unless any member objects, the meeting will simply be asked to approve the appointments. If a formal objection is raised, then a full ballot will be undertaken.)

Each candidate has provided an Election Address.

Note: Nigel Dallard and Grant McNaughton, whose terms of office as Trustees conclude this year, decided not to seek re-election and so will cease to be Trustees at the end of the AGM. Luke Davies has tendered his resignation as a Trustee, effective from the end of the AGM.

Informal Meeting

Following the formal business, there will be a short informal meeting, during which members will be free to raise any topic. Long Service Certificates will also be presented at this time.

Participating in the meeting

The person representing your station at the AGM will need to EITHER:

• be a "Station Administrator" of your station according to our membership database; OR
• have been authorised to represent the station by one of your station's committee members (see below).

If you wish someone other than an existing registered Station Administrator to represent your station during the meeting, please follow the process below for appointing someone other than the Chair of the meeting as your station's authorised representative/proxy.

To attend the meeting in person

If the person representing your station is a "Station Administrator", they just need to collect a voting card on entry to the meeting. Please arrive in good time, as the meeting will start promptly due to the timing of conference programme. 

If the person representing your station is NOT a "Station Administrator", EITHER:

• a Station Administrator needs to send an email to agm@hbauk.com from their registered email address, to arrive no later than Thursday 11th April, saying:

    "On behalf of STATION NAME, I appoint REPRESENTATIVE'S NAME to act as our representative at the HBA's 2024 AGM."

or

• the representative needs to bring along an Authorised Rep and Proxy Form with the left-hand side completed.

Conference delegates are strongly encouraged to collect their AGM voting card at time of conference registration, or during the morning refreshment break.

PLEASE NOTE: Lunch and refreshments are only available at the conference venue for conference delegates. Due to the anticipated short duration of the AGM, those not attending the conference are strongly advised to join the AGM online via Zoom.

To attend the meeting via Zoom

If the person representing your station as a "Station Administrator", they simply need to register for the Zoom meeting.

If the person representing your station is not a "Station Administrator", as well as the representative registering for the Zoom meeting, a Station Administrator needs to send an email to agm@hbauk.com from their registered email address, to arrive no later than Thursday 11th April, saying:

    "On behalf of STATION NAME, I appoint REPRESENTATIVE'S NAME to act as our representative at the HBA's 2024 AGM."

If at all possible, the person representing your station should register ahead of the day, in order to speed-up accreditation. On the day, they should join the meeting as soon after 12:20pm as possible.

To appoint a proxy

If you wish to appoint someone other than the meeting's chair as your proxy, please follow the procedure above for appointing someone who is not a "Station Administrator" for your station as your representative.

If you wish to appoint the meeting's chair as your proxy, please send an email to agm@hbauk.com, to arrive no later than Wednesday 22nd March, saying:

    On behalf of STATION NAME, I appoint the chair of the meeting to act as our proxy at the HBA's 2023 AGM.

    I instruct them to vote as follows:

    Motion 1: To adopt the Minutes of the AGM held on 25th March 2023 as a true and accurate record of the meeting. YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)

    Motion 2: To receive the Trustees' Annual Report and Accounts for the year to 31st August 2023. YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)

    Motion 3: Elections to the Trustee Board: 

        Robert Craw (HBS Glasgow) YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)

        Roy Dickel (Radio Wishing Well) YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)

        Ian Pinnell (Radio Cherwell) YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)

        Lee Thomas (Torbay HR) YES/NO/ABSTAIN/AS THEY SEE FIT (delete as applicable)

CLICK HERE TO REGISTER FOR REMOTE ACCESS